All-USA Academic Team Nominator Instructions

Kristin Ware -

Phi Theta Kappa's Fall Scholarship Application is now open.  Students nominated for the All-USA Academic Team Program are placed in the competition for nearly $500,000 in national scholarship opportunities through the All-USA, Coca-Cola Academic Teams, New Century Workforce and Transfer Pathways, and All-State Academic Teams.  The work that you do by nominating deserving students for these programs is critical to recognizing the nation’s top college students, and we thank you for serving as a nominator for your college campus(es).

Each college campus can nominate up to four students per college campus for the All-USA Academic Team Program: two career-bound, workforce-ready applicants and two transfer-bound applicants.  Please click here to view your college’s nominator(s).  If someone different should be named as either the Transfer or Workforce nominator for your college campus(es), please complete a Change of Nominator form.

Please note that only one (1) leadership letter of recommendation is required this year.  Our scholarship resources have been updated with articles not only to support completion of the scholarship application, but to provide applicants and nominators with a more robust understanding of what judging panels are seeking and tips on how to submit a more competitive application.  Tips for nominators are available in a special “Nominators Section” of our Articles Library, which may be accessed by going to support.ptk.org or by clicking the green Help bubble at the bottom left of our website.  A pre-recorded webinar will be available for nominators in the coming weeks, and it will be posted in our Articles Library as well.

Your login to Access Materials and Nominate Students:

  • Go to https://scholarships.ptk.org/.
  • Username: email address associated with your Phi Theta Kappa account
  • Password: Enter password. Click “Forgot Password” on the login page and follow the prompts to change your password if needed.

Once you have logged in, look for “Nominator” at the top of your screen next to the PTK logo and “Dashboard.”  Hover your mouse over “Nominator” and click on “View Applicants.”  (Hovering over “Scholarships” and “Fall Scholarship Application” will take you to the application like a student.)



Nominator Review Capability:

Once logged in, you may view student applications.  If you are the nominator for more than one campus, you will see the campuses listed in the Campus box at the top of the page.  You have the option of selecting to view All Campuses or each campus separately.  Please note, a campus will only appear in your campus box if a student has selected that college/campus in their application.  You may share your username and password with other faculty members needing access for review purposes.

Sample email texts to encourage program participation or to drive application completion will be available from our Articles Section, or they can be accessed by clicking the Help bubble at the bottom left of our website.  You may select your applicant’s email address from the grid on your Nominator page by clicking the email address, then copy and paste into email.  If you would like to select all applicant email addresses, press CTRL and move your mouse over the column of emails to select them all, then copy and paste into email.  Please contact professors and clubs on campus to encourage student participation, and notify students to promote access to the application. You will be able to see students with both complete and incomplete applications on your nominator homepage to assist you in determining nominees for selection. As the deadline approaches, please urge students with an incomplete application to complete their entries to be considered for these scholarships.

Student Access to the Application – View Student Applications on your Home Page:

Students will self-identify with their college on the ‘Applicant Profile Tab’ within the application. The contact information for their nominator will appear below their college section once the question is complete. Your contact information is shown to the student should they have any questions about the nomination process on your college campus. You will have access to review application information for any student that starts an application from the campus(es) in which you serve as the nominator.

Helping Students Log In to the Application:

Students log in to the application through the same link: https://scholarships.ptk.org. Phi Theta Kappa members may log in using their Phi Theta Kappa username (their email address used at the time of membership acceptance) and password.  If they have forgotten their login, click “Forgot Password on the login page, and follow the prompts to change the password.

Non-Phi Theta Kappa members should visit www.ptk.org, select “LOGIN” at the top of the screen, then click the sign up for free access link located on the right side of the page, and follow the prompts to create an account.

Once the student (Phi Theta Kappa member or non-member) has logged in, they should hover the mouse over “Scholarships” at the top of the screen, select “Fall Scholarship Application” from the drop-down menu, and follow the instructions to begin the application.

Nominating Students:

The Fall Scholarship Application is comprised of many scholarships included on this one application.  Phi Theta Kappa members may apply for scholarships designated exclusively for members on this application such as the Guistwhite, GEICO Pathway to Completion Bachelor’s Degree, Hites Transfer, Calhoun Transfer and/or the TVA STEM Scholarships while simultaneously applying for the All-USA/Coca-Cola Academic Teams and New Century Transfer/Workforce Pathway Programs.  Nominated students will only be considered for the All-USA/Coca-Cola Academic Teams and New Century Pathway Programs.  Nominated students are also considered for placement on participating All-State Academic Teams at the discretion of the state’s designated All-State Coordinator.  No action is needed on your part for applicants to be considered for the other scholarship programs.

Scholarship Programs on the Fall Scholarship Application by Nomination:

  • All-USA Academic Team – 20 Scholars, $5,000 scholarship
  • Coca-Cola Academic Team
    • 50 Gold Scholars, $1,500 scholarship
    • 50 Silver Scholars, $1,250 scholarship
    • 50 Bronze Scholars, $1,000 scholarship
  • New Century Transfer Pathway Scholarship – 52 Scholars, $2,250 scholarship
  • New Century Workforce Pathway Scholarship – 52 Workforce/Career-Bound Scholars, $1,250 scholarship (may have a separate nominator, check with your college president)

Scholarship Programs on the Fall Scholarship Application (do not require nomination):

  • Hites Transfer Scholarship – 10 Scholars, $7,500 scholarship
  • Guistwhite Scholarship – 15 Scholars, $5,000 scholarship
  • GEICO Pathway to Completion Bachelor’s Degree Scholarship – 2 Scholars, $1,500 scholarship
  • Calhoun Transfer Scholarship – 1 Scholar, $1,000 scholarship (for South Carolina residents)
  • Tennessee Valley Authority STEM Scholarship – 2 Scholars, $2,250 scholarship (for Mississippi residents)
  • Oberndorf Lifeline to Completion Scholarship – 7 Scholars, $1,000 scholarship


Citizenship Eligibility Reminder:

All scholarships included on Phi Theta Kappa’s Fall Scholarship Application, including the All-USA/Coca-Cola Academic Team Program, are open to students with a variety of citizenship statuses.  Citizenship Eligibility noted within the Fall Scholarship Application pertains to scholarships directly administered by Phi Theta Kappa and does not confer, suggest or imply citizenship eligibility for scholarships administered through All-State Academic Team Programs, which are administered and awarded by the respective state.

Deadline:

Student Deadline – 5:00pm CT on November 15th
Nominator Deadline – 5:00pm CT on December 1st

The deadline for students to complete the Fall Scholarship Application is 5:00pm CT on November 15, 2018.  Nominators have until 5:00pm CT on December 1, 2018, to select their college’s nominees.  Each college campus can nominate up to four (4) students per campus:  two (2) Workforce Pathway students and two (2) Transfer Pathway students.  Workforce Pathway nominees should be entering the workforce in 2019 after completing a certificate or associate degree, and Transfer Pathway nominees should be transferring to the four-year college in 2019 after graduation.

As nominator, you have the responsibility of reviewing the applications of your student nominees, making certain that the nominees meet the eligibility criteria and GPA, ensuring completeness of the nominees’ applications, and submitting your nominees’ applications online through the nominator homepage.  Please note that if you wish for students to complete their applications prior to the student deadline of November 15th, you will need to advertise your earlier internal deadline.

As you begin selecting your campus(es) nominees from the nominator dashboard, this process and selection affirms your Campus President’s and College’s commitment to the student’s participation in the All-USA/Coca-Cola Scholarship Program.  If the nominator is not the college president, we encourage you to share the nominator login with your Campus President to review the college’s participation requirements for student nominees.

The nomination and affirmation also verify the College’s understanding of the All USA/New Century Transfer Pathway scholar attendance at the 2019 AACC Convention in Orlando, Florida in April 2019.  Although optional for both college and student, the 2019 New Century Workforce Pathway Scholars will be recognized at the ACCT Leadership Congress, scheduled for October 2019, in San Francisco, California.  The nomination and affirmation will need to be completed by the December 1st deadline.  If the affirmation process is not completed, nominated students will be disqualified.

If you have questions about the process or need assistance, please contact us at scholarship.programs@ptk.org.

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